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At some time you might find that you have created a document that you will
want to save in more then one place, such as another folder. Maybe you'll
need to save your document to another media, such as a floppy or zip disk,
or a CD Write. And maybe you have created a beautiful document that you
would like to use over and over again except some of the content will change
and the document might need to be filed in a different folder, have a
different name, or filed in a different format.
On my computer I've created several templates (like a pattern) for my
business, such as my letterhead, envelopes, and invoices. I don't want to
recreate these sometimes-laborious documents every time I need to send out
correspondence. But I do need to enter new content in the body of the
document. I can open up the template I need to use, type in the new
information and do a SAVE AS to save the "new" document to it's proper
folder AND KEEP the template as a "blank" document and in it's proper
folder.
Using the exercise we did in S - Stands for SAVE - Part 1, let's open the
document, Hair Meeting 61200 that we had filed in the Larry Folder. You want
to keep Hair Meeting 61200 "intact" but you need to change some of the
content to send out to MOE and save this slightly altered document in your
MOE folder. Make your changes and then:
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Move POINTER to File and CLICK -Move POINTER to SAVE AS and CLICK
A SAVE AS Box will appear. Notice the three sections: Save in:, File name:,
and Save as type:.
The Save in: section should have the last folder name that you saved a
document to. In this case you want to save your document in your "MOE"
folder, which is located in the Clients folder, which is located in MY
DOCUMENTS folder.
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CLICK the small black down arrow next to the folder name in Save in:
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CLICK on MY DOCUMENTS -Locate the CLIENTS Folder in the box and DOUBLE
CLICK on it
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The CLIENTS folder should now be in the Save in: section -Locate and
move your POINTER to the "MOE" folder and DOUBLE CLICK on it
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The "MOE" folder is now in the Save in: section
Now you have to give your document a name.
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PRESS Your TAB Key to move to File name: or move POINTER to File name:
and CLICK.
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Something will already be there BUT you want to give the document a
name you will remember and can easily locate when needed.
TIP: You can keep the same document name or change it.
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Type in the new name you want to give your document or leave the
same
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Press ENTER/RETURN OR
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Move POINTER to SAVE and CLICK
WARNING WARNING!! DO NOT do the above if you need to SAVE the
document in a DIFFERENT FILE FORMAT, such as TEXT or HTML Code.
Save as type: the default is usually Word Document but notice the small
black arrow next to this and CLICK on it. Here is where you are presented
with a list of file types that you might need to save your document into.
Now you have the two different documents in two different folders.
What if you need to save a document to your hard drive AND a floppy, zip, or
CD Write?
Perform your SAVE with your document opened and then do a SAVE AS. USING
SAVE AS to a DIFFERENT MEDIA (floppy, zip or CD Write):
Using the opened document or open up a document
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Move POINTER to File and CLICK -Move POINTER to SAVE AS and CLICK
Again, you will be presented with the SAVE AS Box
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Insert into your computer the media you are saving to: Floppy,
Zip, or CD Write
-
The Save in: section should have the last folder name that you
saved a document to. In this case you want to save to your (A:),
(B:), (D:), (E:), (F:), (you choose the letter on your computer
that corresponds to the media type; on my computer, a floppy is
my (A:) drive.).
To locate and select the proper drive for the media you want to save to:
-
CLICK the small black down arrow next to the folder name in
Save in:
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CLICK until you find the drive you want to save to.
You can also change the name and format of the document you are saving by
repeating the steps explained in the SAVE AS BOX above.
Press RETURN/ENTER or CLICK SAVE
AutoSave:
This feature in Word is really a recovery feature, it DOES NOT SAVE your
documents in the true sense. What it does is save changes or entered text to
a recovery file automatically for you at time intervals that you must set
up. This function is VERY useful if you experience power outages, power
failures, or you have to restart your computer before you could save or
close your document.
TIP: You must have a document open to set this function and it is
protection for your OPEN documents.
Open any document.
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Move POINTER to Tools (Located at the top of your screen)
and CLICK
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Move POINTER to Options and CLICK
An Options Box will appear and you will notice several "Tabs" you can click
on. There is a lot of "stuff" here that you have probably never seen and a
lot of things you can change and customize, but for now let's continue.
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Move POINTER to SAVE Tab and CLICK You will see several
little box buttons and you want to make sure the button
SAVE AUTORECOVER info every: is checked. If it's not
checked:
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Move POINTER to that box button and CLICK
Notice that you can change the minutes that you want WORD to automatically
save your open documents in case of a power surge or failure. I have mine
set at 10.
To change yours:
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Move POINTER and CLICK on the little up or down arrow to
change the minutes.
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Move POINTER to OK and CLICK
WARNING, WARNING: After a surge, failure or a restart, WORD will open
the RECOVERY file and you MUST SAVE it or it will be DELETED!
Smiles, not Piles,
Janet L. Hall
Continue to "S
- Stands for SAVE-Part 3" >
< Back to
Introduction |
Janet Hall,
The Organizing Wizard and Certified Pyramid Feng Shui Practitioner, offers
professional organizing services to small and large businesses and also
works with individuals, families, seniors, and individuals with ADD and ADHD
in dealing with home clutter and time management. 
D
- BUST YOUR COMPUTER
